Privacy Notice

Small Stars Ltd is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your child’s participation in any of our services, Small Stars Ltd. is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms or online, or by corresponding with us by phone, e-mail or otherwise.  The information you give us may include your child’s name, their date of birth/year group, gender, alongside this you may give us your address, e-mail address, relevant phone numbers. We may also ask for relevant health/medical information and other data to ensure your child’s safe participation in our services, which is classed as special category personal data.

Why we need your personal data

The reason we need your data is to be able to administer your child’s participation in our services. Our lawful basis for processing your personal is that we have a contractual obligation to you to provide the services you are registering for. 

Reasons we need to process your data include: 

For participation purposes  

  • sharing personal data with club coaches running Small Stars services; 

 

For Small Stars’ Club management  

  • processing of booking forms and payments;

  • sharing data with Small Stars’ staff to provide information for and about club activities;

  • information promoting Small Stars’ activities

 

Marketing and communications (where separate consent is provided) 

  • sending information about selling Small Stars’ activities and merchandise.

Any special category health/medical data we hold on your child is only processed for the purpose of passing health/medical data to coaches to allow the safe running of Small Stars’ sessions.  We process this data on the lawful basis of consent. 

Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it. 

Small Stars Ltd. has the following social media pages - Facebook, WhatsApp and Twitter.   People are free to join these pages.  If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on the club social media pages.


Who we share your personal data with

Small Stars Ltd. does not supply any personal data it holds for this purpose to any other third party.  Small Stars Ltd. does not store or transfer your personal data outside of the UK.  Where Small Stars Ltd. uses cloud based technology it is with the appropriate safeguards in place to ensure the security of personal data.


How long we hold your personal data

We will hold your personal data on file for as long as you are participating in Small Stars activities.  Any personal data we hold on you will be securely destroyed after six months of inactivity.  Your data is not processed for any further purposes other than those detailed in this policy. 


Your rights regarding your personal data

Under data protection legislation, you have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office (https://ico.org.uk/concerns/) about the processing of your personal data.  

To make a request to Small Stars Ltd. for your personal information, contact – admin@smallstarsgroup.com.   

As a data subject you are not obliged to share your personal data with the Small Stars Ltd. If you choose not to share your personal data with us we may not be able to allow your child to participate in Small Stars’ activities. 

Contact

If you would like to discuss anything in this privacy notice, please contact Small Stars Ltd by telephone on 07943 549640 or by email at admin@smallstarsgroup.com


Updated - May 2024